How To Create a Monogram Using Microsoft Word

This is Part 2 in a series of 3 about Decorating Ideas Using DIY Monograms.  In my post yesterday, I showed you how I took a monogram that I made on my computer into a way to decorate objects around your house or to embellish a gift.

Today I am going to show you how to create a monogram in Word.  Click here to go to my post on how to Make a Monogram in Photoshop Elements.

Since posting about a Monogram Wreath tutorial earlier this year, one of the most frequently asked questions I receive is  –” I don’t have Photoshop, can I make a monogram in a word processing program?”    The answer is yes.    I didn’t know how to do it in MS Word, but played around until I created a monogram.

How to create a monogram in Word

I am familiar with Microsoft Word and Elements software programs, but I am sure there are other programs that will work. To make the monograms, you need to be able to move the type layers or text boxes, make them transparent,  and overlap them.

No matter what program you are using, you first have to download the font you want to use.  I have posted where you can download them for free and how to install fonts on your computer.  You can find more font links in my sidebar.

Tomorrow I will post the 3rd part of the series. It will be list of free monogram fonts to download.    Fonts that work the best for making monograms have letters that are vertical –  not slanted.

For this post I am using the font Monogram KK.

Working With Text Boxes

If you are new to working with text boxes in Word – making them is easy, moving and sizing them takes a little practice.   Every text box has a frame around it with grab/size buttons. When you click inside the text box, the frame will appear with buttons at each corner.  Clicking on the buttons is how you size and move the text boxes around on the page.

To move a text box:  Hover your mouse over one of the buttons and wait for the 4-sided arrow symbol to appear; once it does – click and drag.

To resize a text box:  Hover your mouse over one of the buttons and wait for the 2-sided arrow symbol to appear, once it does – click and drag to desired size.

Making a Monogram To Print Using Microsoft Word:

I use Microsoft Word 2007.  The version you have may look a bit different, but the steps will be similar.  If you have any questions about your version – Google it – “How to fill a text box in Microsoft Word 2012” or whatever it is you are trying to find out.  The answers are out there.

I tried to be as detailed as possible and have included a lot of screen shots. Don’t be afraid. If you use Word – it will be easy.

Determine what color and size you want the font and entire monogram to be.   The center letter is usually larger when using script fonts.   For this tutorial – my center letter is 300 pts and the left and right letters are 200 pts.

1. Open  – NewBlank document.

How To Create a Monogram Using MS Word

2.  On the –View Tab– check Rulers and Gridlines


3.  A ruler will pop up on the top and sides of your work area.  Gridlines will appear. These will help you align the letters, bullets, or any flourishes you add.   The gridlines will not show up when you print.

How To Create a Monogram Using MS Word

4.  Click Tab – Insert, Then Text Box – Simple Text Box. If you don’t see the drop down text box choices appear, you may see a menu appear that says – Draw text box. Click on that. A plus sign will show up on your page. Click on the plus sign and drag it to create a text box.

How To Create a Monogram Using MS Word

5.  Text boxes sometimes open up with text in them. Just click inside them to remove the text.  When working in text boxes you will see a tab along the top row of tools. It says Text Box Tools.  When navigating throughout creating the monogram, different tabs will show up when you are adding different elements.   It can be confusing at first thinking it disappeared, but it has not  – you are just working in the fonts or colors and the tabs at the top change.

How To Create a Monogram Using MS Word

6.  Choose your font and size.  (When working on font and size – you will find these selections under the Home Tab.)  I like to do this first, but sometimes Word changes it on you. If that happens type the letter you want into the text box first, then choose the font and size.  The size drop-down menu only goes to 72 pts.  To create a custom size.  Click and clear the number in the white font size box and add the size you need.    Click –Enter.

How To Create a Monogram Using MS Word

7.  If you change the size of your font and part of it gets hidden in the text box – click one of the corner buttons on the text box and drag to the size needed to reveal the entire letter again.

How To Create a Monogram Using MS Word

8.  To create a bullet to place on either side of the monogram. 1. Make sure you are in Text Box Tools.  Left click on the text box in which you want the bullet.  A pop-up will appear.  2.  Choose the bullet and line symbol at the end of the pop up bar.  3.  A new pop up will appear – click on Bullet – then click –Enter.   The bullet may not be the size you need. To change it- highlight the bullet  by clicking on it, then go to the Home TabFont size bar to change it, then click – Enter.

How to move text boxes in Microsoft Word

9.  Text boxes are filled with color when you create them. They need to be transparent so you can make the letters overlap.

How to make transparent text boxes in Microsoft Word

10. To change the text boxes to transparent.  Make sure the Text Tool Tab is open. Click on FormatShape Fill.  A drop-down will appear. Choose – No Fill.

Repeat the steps for all the text boxes.

Microsoft Word Monograms

The gridlines will show up behind the letter after you choose “No Fill”

Monograms in Microsoft Word

11.  Now you need to remove the outlines of the textboxes.  Go to – Textbox ToolsFormatShape Outline.  A pop-up will appear – choose – No Outline.  Repeat for all the text boxes.

Printable Monograms

When you click on the letter after you removed the outline of the text box around it, you will see a faded outline of the text box appear. This will allow you to still  move them around.  To move – click on the button and drag.

Printable Monograms

Note I still have one bullet with the outline around it. I have to remove it or it will show up when I print.

Monograms to Make

12. To align and overlap the letters – Highlight the letter to show the faded outline of the text box. Hover over the top button on the text box and click and drag to move it where you want.  (When I first learned how to move text boxes – this was the hardest thing for me to master.    You have to hover just right over the button to get the 4-sided arrow to show up. When it does – drag the box where needed.) 

Monogram tutorial

You can print it out now or if you want an outline around the letters  – keep following this tutorial.

To Create a Circle Around the Letters

13.  Click on the Insert tab – Shapes. A drop-down will appear.  Click on the- Oval


14. My screen moved to Drawing Tools when I drew this circle.  Move your cursor to the top right-hand corner of your page and then drag it to create a circle over the letters.  To resize the circle – hover over any of the buttons that surround it and drag to the size needed.   You can stretch the shape into a perfect circle by doing this.

Decorating Ideas using Monograms

15. You want to remove the white background – go to FormatShape Fill. A drop-down will appear – choose No Fill.

Tutorial on making monograms

16. To change the thickness of the outline around the circle.   Go to – Format Shape OutlineWeight.  A pop-up will appear – choose the size line you want – click – Enter.


Repeat the steps if you want a double line around your monogram.


Once you click on No Fill – you will have a double outline or border around the monogram.


Monograms to make and decorate your home

You are done -Print it.


To Change the Font and Background Colors

1.  In the Home Tab – click on the square with the “A” on it to change the color of the letters.   Highlight each letter one at a time to change the color.

How to make Monograms

2. To change the outline color of the circle.  Make sure you have the Text Tools Tab opened.  Highlight the textbox the circle outline is in.  Go to – Shape Outline – and click on the color you want – click on- Enter.  There is an option for more line types. Click on it if you want to change the thickness of the outline while changing the color.

Computer Monogram Art

Color changed.

Monogram making tutorial

You are done;  just send the file to your printer to print.


To change the background color.  First make sure the color of the letters will show up against the background color you choose.   I changed mine to white.

How to make a monogram on a computer

Don’t forget to change the outline color as well.


You have to create a new circle to fill with color.  Go to Drawing ToolsFormatChoose ShapeOval.  Move cursor to page. Click and drag to create the circle.

how to create a monogram

Fill the circle with color.  Choose – Shape Fill – choose a colorEnter.

Preppy Monograms

To get the letters to show up again.  In Drawing Tools.  Click on the circle text box on your page.  Go to – Send To Back. Click on it – Enter.  The circle will move behind the letters.

Script Monogram

To add a border around a filled circle – add another circle outline on top of the letters with “No Fill”.  Choose – Shape – Oval . Click and drag over the page to create it.  Change the line color to white.

Monogram maker

A monogram with a color filled background.

Mongram tutorial

Print it. 


  • I print out the monograms on everyday computer paper and use an ink jet printer. I select Best or Presentation mode in my printer preferences.
  • Practice moving the text boxes to get the hang of moving and resizing them. Once you understand how to do it, the rest it easy. 
  • Another way to make a bullet symbol:  Using a symbol font such as Wingdings. Pressing L will give you a bullet, though it might be a larger size than your other text. Simply select the bullet, and adjust the size as needed.
  • Every printer is different, but you may have the option to Custom size before printing.  Experiment to find out.



    • sonia says

      Hi, i like the way that you teach. thank you. A question: what is the order of the lettles? if the name is sonia noemi torres, wich lettle i wrote larger? or if its a couple Elson and Marylin Rivera?

      thank for your help.

      • Becca J says

        The proper order for a woman’s monogram is first last middle (the last being the largest) so mine is RJA because my last name is Jones. So for yours it would be STN making Torres the larger inital. For a married monogram it is her first inital, the last initial, and the last name, so for that couple it would be MRE.

      • says

        Hi Sonia – For the monogram letter order. Your letter of your last name goes in the center – it will be the largest. Your first name is the first letter, your middle name is the last letter. It should be STN.

  1. Diane says

    Thank you for such a clear explanation of how to do this in MS Word! I can’t wait to try it. I really appreciate your generosity with all the tips in your tutorials so we can hopefully have similar beautiful results.

  2. CindieR says

    Thank you so much. I followed your step by step instructions and even though I was using MSWord 2010, it worked beautifully. For all of the years I’ve been using Word, I’ve never done a monogram! Thank you, thank you!

  3. Kim o says

    Your tutorials are fabulous! I refer to you all the time. You leave no stone unturned, which I personally love. So many tutorials can leave you crying in the dark. I had my husband reading your chalk paint article yesterday and I was singing accolades to you. Thanks!!

    • says

      Thanks Kim – X0 I love blogging and sharing what I know. It is what I was meant to do. Thanks so much for your comment – knowing that I am helping others in a positive way is very rewarding.

  4. Penny says


    I wanted to let you know that I love your site and your creativity! You are wonderful. Thanks for sharing with everyone!

    • says

      Hi Penny – Thanks so much for leaving me such a nice comment. XO It is so worthwhile being able to inspire others and connect with them through blogging. I know it is what I was meant to do. I truly appreciate you taking the time to connect with me – You made my day!

  5. Cindy says

    You have done an amazing job with this tutorial! It says so much about you: that you love to teach—anytime you share your knowledge, you teach; that you are dedicated to getting everything right; and that you are willing to spend however much time it takes to present everything in a clear, useful way.
    I am a tech writer and understand everything you’ve done to create this truly useful tutorial: writing content; creating screen captures with callouts, arrows, and text; organizing everything. Brava! Job well done!
    Thank you!
    This tutorial exemplifies the obour dedication to getting everything right, and conveys the
    You have done an amazing job with this

  6. Cindy says

    You have done an amazing job with this tutorial! It says so much about you: that you love to teach—anytime you share your knowledge, you teach; that you are dedicated to getting everything right; and that you are willing to spend however much time it takes to present everything in a clear, useful way.
    I am a tech writer and understand everything you’ve done to create this truly useful tutorial: writing content; creating screen captures with callouts, arrows, and text; organizing everything. Brava! Job well done!
    Thank you!

  7. Cindy says

    Can you remove my first comment (#11) and then this one? I hadn’t realized that my comment contained text below what was visible in the window.
    As a writer, I tend to put down words in any order and then move them around. Apparently, I left evidence!

  8. says

    Hi Diane,

    Thanks for sharing, here I am thinking GIMP ( was the only way to do any graphic design. I love the note book feel of your site.

  9. Karen says

    Thank you so much. I am so excited that I can do this now. Your instructions were great even for us technologically challenged people.

  10. Sharon says

    What brand hot knife did you use on the foam board? I have already returned one because it did a terrible job!


    • says

      Hi Sharon – My hot knife is by Walnut Hollow. It has a blade that you can change – which is nice since they do get dull. I also have a wand type cutter. This works Ok, but is not a precise as the hot knife. Using a hot knife does take some practice. I have many years of working in display where I mastered the technique. I am not as good as some of the display people I worked with who could cut out amazing shapes with it effortlessly.

  11. Christie says

    I need to monogram some birthday gifts. Never done this before but after reading your instructions, I plan to try it. Thanks so much for picture and details. God bless you for your ability to convey instructions in a clear and understandably manner even for novices like me!!

  12. Diane says

    Thank you so much for teaching how to make a monogram in Word I love it and can’t wait to see what I can do next! I love your work you are such a talented lady!

    ~Diane K

  13. Kathy says

    The tutorial was amazing and it looks wonderful on screen, but when I go to print it the letters go under the oval so that 2/3 of the middle letter are out. Has anyone had this problem or been able to fix this?

    • Kathy says

      Never mind, I copied the screen and put it in pain and printed it from there and it worked well although the size was reduced a little.

    • says

      Hi Kathy – Happy to hear that you figured out a fix. I think what happened is that your letters are on a layer or text box under the oval, so that when they print out, it is hidden. If you click on the text box the letter is in, then go to Drawing Tools, Format, Postion – then choose bring to front. It may solve the problem.

  14. Kim says

    Thanks so much for this tutorial! It has helped me a lot! I am having some trouble, though. I made my monogram the way I wanted it, and then increased the size of each letter by a certain ratio (I’m trying to make it pretty large to frame over my bed), which has left me printing out each letter one at a time. I’m eventually going to print them on special rub-on transfer paper, so it’s okay that they will be individual letters. I’m using the same font as you. My problem is this – each time I try to print the middle letter (at a whopping 750 size…as big as my page will fit), it puts a big gap before the letter at the top of the page and ends up chopping the bottom of the letter off. I hope that made sense. I’ve tried adjusting it every way I can think of, but I just can’t seem to figure out how to fix this problem. Do you have any idea how to fix it?

  15. Amy says

    You covered everything. Perfect on my first attempt thanks to you! I don’t leave comments usually, but couldn’t pass up the opportunity to thank you!

  16. says

    This is a fabulous post, but there is a much easier way to make a monogram in MS Word. With the font Monogram KK, it will automatically size the letters for you. Type the left and right initials of your monogram in lowercase, and type the middle initial in uppercase. The alignment looks perfect and it saves a lot of time and the effort of having to create three separate text boxes!

  17. says

    I make sterling silver monogram jewelry and I have been creating my patterns in the free photo editing software, Photoscape. Thanks for another great way to accomplish the same thing. I also appreciate your favorite fonts lists. I’m working on another font for my monograms and these were great inspiration!

  18. Sandy says

    This was just fabulous and so easy to follow. Thank you so much!! I use word a great deal but completely forgot to make the fill transparent so I could over lap!!! I was losing my patience until I found this!!!

  19. Rebecca says

    Thank you SOOO much for how you describe doing this! You made it so easy to follow! I used this to print a letter to put on my son’s baseball hat for a school project. Couldn’t possibly have figured it out on my own.

  20. Elle says

    Just discovered your blog and following the step-by-step instructions, I was able to figure this out within 15 minutes! Do you know if it is possible to print the monograms on heat transferable paper to iron-on to clothes?

    • says

      Hi Elle –

      I don’t see why not. If your printer has the right ink to print on the transfer paper and the details of the letters can be cut out smoothly it should work.

  21. lindsay says

    Love this, thank you so much! Very helpful! I’m starting my own monogram business, and trying to figure out how to get things to my Barudan machine, software, etc… Do you have any tips on how to transfer my monogram (I just did in word) to my machine instead of printing? Thanks Again!!!

    • says

      Hi Lindsay – I am not familiar with the Barudan machine and software. I have just printed them or created them in my Silhouette digital cutting machine software and that does all the work. I am sorry I don’t know how to transfer it other than printing and then using graphite paper and a pencil to transfer it to paper.

    • says

      Hi Sheila –

      I don’t have a Circut, so I am not sure what types of files it takes. I have a Silhouette and I can use the Font KK Monogram right in the interface and don’t need to use MSWord to make it first. If you can save the file to an.ext that the Cricut takes then I think you should be able to use it. If not, try doing a Google search with the question. Something may pop up.

  22. Annie says

    Thank you so much for sharing this! I love this tutorial, I didn’t know you can do this in MS Word! So easy! :o)

    • says

      Any type of paper your computer will take or that you want for your project. I usually use card stock, but if I am making a label, I just use printer paper and then seal the monogram in a clear self-laminated sheet.

  23. Jordan Brown says

    For some reason I can not get the monogram kk to download correctly and I went through the steps you gave and it still wont show up . Any suggestions?

    • says

      Hi Jordan – Have you turned your computer off and back on again? Sometimes certain fonts won’t show up until you do this. I am not sure what else could be the problem. Maybe it is not in the fonts folder or is going to a different location on your computer. Since every computer set up is different it is hard to know.

  24. Angelica O says

    LOVED THIS! My only problem now is that I am trying to save it as a pdf but when I do that it shifts my two smaller letters down. Boo! Any suggestions?

  25. Leila says

    hello, what is the point of the bullets in this tutorial-i don’t quite understand it

    • says

      Hi Leila – The bullets on each side of the monogram can be used as part of the monogram design. Some monograms have them as a finishing touch, just like some are outlined. They are totally optional to add.

  26. says

    Hey. This was super easy to follow and it was fun! I do have a question though. What kind of paper or sticky paper do you use to print it on so it sticks to places?

    • says

      Hi Caitlin – You would need to print it out on adhesive backed vinyl that is sold for Silhouette cutting machines if you want every letter cut out. When you make the monogram in Word, you need to print it out to the size needed, then cut it out with scissors or use it to make a transfer design to paint it on a surface.

  27. Juanita says

    Hi Diane
    This is my first time using any of your ideas. I found it to be really easy with your step by step illustrations. I done everything correct and it printed out nicely but I have a problem. I need to be able to change the DOC to a PES file and don’t know how can you please help with this. Thanks in advance for your help.


    • says

      Hi Junaita – A .pes file is for embroidery machines. I have never used one, so I am not sure how to change the .doc to a .pes, but I do think you first need to change the .doc to a .jpeg. If you Google “how to convert a doc to a pes file” I think you will find out how to do it.

  28. Renate says

    My name is Renate and I am from Norway.
    I was wondering, is it possible to ask you to make a monogram exactly like this for me?
    But with R&K instead.

    I tried to make it myself but was unsuccesfull and I would love to have a monogram for my wedding.
    If the pink color was more light, pastel blue it would be wonderful.
    I can pay you for the work you put in to it also.

    Is it a .jpg so that I can use it for invitations?

    Thankyou and have a nice day!

  29. Rekha Krishnamurthi says

    I found this on Pinterest – what a great post! I block print monograms so this helps me to create my own template. Thank you!

  30. Megan says

    This is fantastic! I was able to easily make my monogram. My only issue is, how can I copy the entire monogram so that I can paste it multiple times on a page and print them?

    • says

      Hi Megan –

      You can do it one of two ways. If you like the size of the monograms you can take a screen shot and save it as a jpeg or you can group the letters together in Word by selecting all the letters and clicking on the double box symbol to “group all”and then save the image on your computer. Not all versions of Word have this. Check to see if your version does.

      When printing the resolution needs to be higher and your color may be off from that on your computer screen if you are using any color but black. Make sure you make the monogram as large as you can on your screen or the exact size you need on the page so you don’t run into resolution issues when printing. If you can’t see the actual size you created, go to your printer interface and when you preview the image check for actual size.

  31. says

    This is literally one of the most helpful things I’ve ever found on Pinterest! Thank you!! I am the Queen of Microsoft Word so I knew how to do all of this but I’ve never used the Grid feature!! That will help me so much for a lot of what I do! I always tell people to use text boxes and once you do they are so easy but people look at me like I’ve lost my mind. LOL Just today, I saw someone make a necklace with a monogram exactly like this in it and I have the jewelry hardware for the necklace and I thought, “Now how can I make that monogram?” Now I know! Thank you sooooooo much!

    • says

      Hi Tracie – You are so welcome! :-) It makes me happy to hear that my post really helped you. Thanks so much for telling me. As with most of our computer software and apps, there is so much to learn about each one. I can pretty much rock Word, but am clueless on the other programs in Microsoft Office. Happy monogramming!

  32. Elen K says

    Monogram KK is a “small cap” font.

    Just type your monogram using lower case for the outside letters and upper case for the center. This will automatically size them. Much quicker. This font was designed for this.

    Use character spacing to bring them closer together, or type as separate text boxes and move them closer together.

    This will be so much easier and quicker.

    • says

      I am not sure what you are asking. Do you have the monogram made already and want to print it? If so, you need to take it to a print shop or use your computer to print it out. If you want to make a stencil, you would need to print it out on card stock or a piece of acetate and then cut the letters out with a craft knife to make the stencil. Once that is done, use paint to create the monogram on any surface.

  33. Rosie says

    Hi Diane!

    This is so awesome! Thank you!! I made a monogram for my wedding invitation in minutes thanks to you! Now, I’m trying to be fancy like you and create a little oval monogram for my place cards. The only thing I’m having trouble with is moving the two letters and the surrounding oval around together to cut and paste it in places like you can easily do with clip art that is inserted into a Word document. Every time I try, the other things I’ve written shift. Since I’m working with overlapping boxes (for the oval and two letters), do you have any suggestions on how to move the three easily as a unit?



  34. says

    hello my name is jazzmine bigsky and I’d like to create a monogram because I love art. and plus I don’t know how to make a monogram but I could learn thank you

Leave a Reply

Your email address will not be published. Required fields are marked *